Before fitting out your clinic: plan the workflow before the finishes
How to prepare a clinic fit-out or refurbishment brief in Egypt: usable space, specialty needs, comparable quotations and a documented handover.
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1. Start with the services you will provide
Write the specialty, expected team, equipment and activities the premises must support. A consultation-only clinic and a clinic performing procedures need different reviews. Ask the appropriate specialists to confirm the requirements for your actual activity before approving the layout. Infection prevention is part of safe facility operation, not a finishing touch added after decoration. [1]
2. Measure the space you can actually use
Obtain a measured internal plan showing columns, openings, existing utilities and changes in floor level. Keep contractual gross area separate from verified internal measurements. Test the proposed reception, waiting space, consultation rooms, storage and circulation with furniture and equipment dimensions. Do not buy a fit-out package solely because it advertises a price per square metre.
3. Review the building before changing it
Confirm permitted works, building-management approvals, access hours for contractors, waste removal arrangements and any limits on air-conditioning or external equipment. Ask qualified engineers to review the relevant electrical, plumbing, ventilation and safety needs. WHO’s ventilation guidance is written for design and healthcare professionals working together; it is not a universal specification for every clinic. [2]
4. Compare quotations on the same scope
Ask bidders to price the same drawings and item schedule. Separate construction, building services, joinery, furniture, clinical equipment, professional fees and other applicable charges. Require quantities, specifications, exclusions and payment milestones. Make proposed alternatives explicit. There is no reliable fixed fit-out cost for every clinic; location, existing condition, specialty and scope change the total.
5. Plan refurbishment around ongoing work
Agree with the clinical team whether work requires closure or can be safely phased. Document separation from active areas, dust and noise controls, access and cleaning responsibilities. Do not treat continued operation as the default. Include time for inspection, cleaning, staff orientation and any necessary approvals before reopening the affected area. [1]
6. Inspect before final handover
Use a written defects list and record how each item is closed. Request relevant test records, equipment manuals, warranties, maintenance contacts and final drawings where included in the contract. Walk through the route from entrance to consultation room with the actual layout in place. Physical completion, readiness to receive furniture and permission to operate are separate milestones.
7. Request a fit-out discussion
For an Eyadtak enquiry, prepare the city, specialty, approximate internal area, current condition, intended opening window and any available floor plan. Choose “Fit-out or refurbishment” in the service form. Describe whether the clinic is currently operating. The team will discuss what is available; the final scope, cost and timing require assessment and a separate agreement. Do not include patient information in photographs.
Sources and review method
Sources reviewed: 10 November 2026. General educational guidance for planning; adapt it to your specialty and applicable Egyptian requirements. Suggested examples and plans do not guarantee results.